Request #16-484
  Open

Attached please find a Public Records Request directed at you as the records custodian for the City of Miami and the Office of Commissioner Keon Hardemon, Willy Gort, Francis Suarez and Frank Carollo and the City Attorney's Office, Victoria Mendez and all assistant city attorneys.  Please note that the documents and information requested is time sensitive and time is of the essence and I need the records by no later than seventy (72) hours before the first regularly scheduled City of Miami Commission meeting for the month of October 2016

Any delay in producing the records will make these records of no use and meaningless for the intended purpose thus constituting a violation of Chapter 119, Florida Statutes. See Grapski v. City of Alachua, 31 So. 3d 193, 196 (Fla. 1st DCA 2010) (“the violation of Florida public records law reached fruition at the City's unlawful refusal to timely produce a copy of the Minutes, and certainly by the time the primary usefulness of the Minutes passed”); Barfield v. Town of Eatonville, 675 So.2d 223, 224 (Fla. 5th DCA 1996) (stating that “[a]n unjustified delay in complying with a public records request amounts to an unlawful refusal”).

 This request is directed to you as records custodian for the City of Miami of the records delineated in this request. If any of the public records requested are in the care, custody and/or possession or control of any other department, or elected or appointed official or employee of the City of Miami, or in the care, custody and/or possession and control of any outside entity hired or engaged to represent or carry out the business or interests of the City of Miami, including attorneys or consultants, you are requested to forward this request to the appropriate department, party, or entity. We are requesting compliance with the provisions of Chapter 119, Florida Statutes, of the Public Records Act by all individuals or entities who have any of the public records requested in their possession, care, custody or control.

NOTE: THIS REQUEST ENCOMPASSES ALL WRITTEN AND ELECTRONICALLY CREATED, ARCHIVED, STORED, OR TRANSMITTED DATA PERTAINING TO, OR IN ANY MANNER CONTAINING ANY REFERENCE TO, THE IDENTIFIED SUBJECT MATTER.

Pursuant to the provisions of the Florida Public Records Act, Chapter 119, Florida Statutes, we request that the City of Miami produce the following public records:

 

  1. Copies of any and all calendars, diaries, planners, and/or logs detailing all daily, or weekly activities for the period of July 1, 2016 through the present for the following individuals:

    1. Commissioners Keon Hardemon, Willy Gort, Francis Suarez and Frank Carollo and the City Attorney's Office, Victoria Mendez and all 25 assistant city attorneys

    2. Copies of any and all sign in sheets maintained by the office of Commissioners Keon Hardemon, Willy Gort, Francis Suarez and Frank Carollo and the City Attorney's Office, Victoria Mendez and all 25 assistant city attorneys for the period of July 1, 2016 through the present.

    3. All incoming and outgoing written or electronic communications (e-mails), including but not limited to text messages, during the period of July 1, 2016 through the present, and which were sent to, received from, carbon copied (cc’d) on, or blind copied (bcc’d) on any of the following individuals or e-mail addresses: Jose M. Herrera JMH@HERRERALAWFIRM.COM and all addresses@HERRERALAWFIRM.COM, Hector Lombana or all email addresses @glhlawyers.com

    4. All electronic communications (e-mails), including text messages, during the period of July 1, 2016 through the present, from, to, exchanged by or between any of the following individuals or e-mail addresses: Jose M. Herrera JMH@HERRERALAWFIRM.COM and all addresses@HERRERALAWFIRM.COM, Hector Lombana or all email addresses @glhlawyers.com

    5. Copies of all cellular phone bills and toll records for the period of July 1, 2016 through the present for the following individuals: Commissioners Keon Hardemon, Willy Gort, Francis Suarez and Frank Carollo and the City Attorney's Office, Victoria Mendez and all 25 assistant city attorneys for the period of July 1, 2016 through the present.

    6. All documents, including memoranda and communications, addressing comments or inquiries to the City Attorney or her staff regarding any legal opinion or position rendered by the City Attorney or her staff, including but not limited to all drafts and/or copies from May 1, 2016 through the present.

    7. All documents, including any communications critiquing or opining as to the City Attorney or her staff’s legal opinion or position regarding any land use or zoning matters including but not limited to all drafts and/or copies from May 1, 2016 through the present.All documents, including any communications critiquing or opining as to the City Attorney or her staff’s legal opinion or position regarding public records requests or litigation regarding public records request, including but not limited to all drafts and/or copies from January 1, 2016 through the present.

    8. Any and all files generated compiled and/or kept by Commissioners Keon Hardemon, Willy Gort, Francis Suarez and Frank Carollo or their staffs in regards to City Attorney, Victoria Mendez and/or any member of her staff.

    9. Copies of the entire employment files, including but not limited to, all applications submitted for employment to the City of Miami and any applications and approvals for outside employment for the following individuals: Commissioners Keon Hardemon, Willy Gort, Francis Suarez and Frank Carollo and the City Attorney's Office, Victoria Mendez and all 25 assistant city attorneys

      10. Any and all Key-logger or ghosting software (this includes any similar type program intended to monitor the use of computers city wide) reports kept by the City of Miami, during the period of January 1, 2016 through the present of any terminal or city computer accessed by and/or regularly used by any of the following: individuals: Commissioners Keon Hardemon, Willy Gort, Francis Suarez and Frank Carollo and the City Attorney's Office, Victoria Mendez and all 25 assistant city attorneys

 These records are or should be readily accessible, and except for the time required to

retrieve same, all material should be made available within a few days.

Thus, we would appreciate receipt of written notification providing a date and time certain when the above-referenced records can be inspected. We would also appreciate it if you would kindly provide us with the approximate cost and time required to copy or reproduce all of the records requested. Should you redact any materials or information pursuant to Chapter 119, Fla. Stat., The Public Records Act, please delineate what materials were redacted and specify which exemption applies to said redaction.


Received

September 21, 2016 via web


Departments

None Assigned

Documents

Public

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Staff

Point of Contact

Michelle Redruello

Document(s) Released Public
George Wysong - Calendar.pdf
October 11, 2016, 8:28am
Document(s) Released Public
City Attorney - Victoria Mendez - Calendar.pdf
September 28, 2016, 7:09pm
Document(s) Released Public
Deanna Rasco - Calendar.pdf
September 28, 2016, 4:17pm
Document(s) Released Public
PAblo Velez - Calendar.pdf
September 28, 2016, 4:17pm
Document(s) Released Public
Stephanie Panoff - Calendar.pdf
September 28, 2016, 4:17pm
Document(s) Released Public
Kevin R. Jones - Calendar.pdf
September 28, 2016, 4:17pm
Document(s) Released Public
Douglas A. Harrison - Calendar.pdf
September 28, 2016, 4:17pm
Document(s) Released Public
Forrest L. Andrews, Jr. - Calendar.pdf
September 28, 2016, 2:51pm
Document(s) Released Public
Christopher Green - Calendar.pdf
September 28, 2016, 2:51pm
Document(s) Released Public
Henry Hunnefeld - Calendar.pdf
September 28, 2016, 2:49pm
Document(s) Released Public
Xavier Alban - Calendar.pdf
September 28, 2016, 2:49pm
Document(s) Released Public
George Wysong - Calendar.pdf
September 28, 2016, 2:48pm
Document(s) Released Public
Amanda Quirke - Calendar.pdf
September 28, 2016, 2:48pm
Document(s) Released Public
Jihan Soliman - Calendar.pdf
September 28, 2016, 2:48pm
Document(s) Released Public
Juan Perez - Calendar.pdf
September 28, 2016, 2:48pm
Document(s) Released Public
Richard Otruba - Calendar.pdf
September 28, 2016, 2:48pm
Document(s) Released Public
Kerri McNulty - Calendar.pdf
September 28, 2016, 2:48pm
Document(s) Released Public
William A. Juliachs - Calendar.pdf
September 28, 2016, 2:48pm
Document(s) Released Public
Robin Jones Jackson - Calendar.pdf
September 28, 2016, 2:48pm
Document(s) Released Public
Daniel Diaz - Calendar.pdf
September 28, 2016, 2:48pm
Document(s) Released Public
Daniel Goldberg - Calendar.pdf
September 28, 2016, 2:48pm
Document(s) Released Public
Carlos Gamez - Calendar.pdf
September 28, 2016, 2:48pm
Document(s) Released Public
Rachel Dooley - Calendar.pdf
September 28, 2016, 2:48pm
Document(s) Released Public
Adanna Ferguson - Calendar.pdf
September 28, 2016, 2:48pm
Document(s) Released Public
Commissioner Gort - Calendars.pdf
September 28, 2016, 11:29am
Document(s) Released Public
Commissioner Carollo - September 2016.pdf
September 28, 2016, 11:29am
Document(s) Released Public
Commissioner Carollo - July 2016.pdf
September 28, 2016, 11:29am
Document(s) Released Public
Commissioner Carollo - August 2016.pdf
September 28, 2016, 11:29am
Request Opened Public
Request received via web
September 21, 2016, 10:47pm
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